MINUTES

SEVEN LAKES LANDOWNERS ASSOCIATION

BOARD OF DIRECTORS WORK SESSION

JUNE 22, 2006 AT 2 PM

 

President Truesdell called the meeting to order with all directors present.  Fulcher, Beane, Greg Hankins and four residents were also present.

 

MINUTES:  On a motion by Richmond and seconded by Herman, minutes of  May 25 and May 31, 2006 meetings were unanimously approved.

 

JUDICIAL:  Ed Chapman has been requested to be a member of our Judicial Committee.  On a motion by Fathauer and seconded by Herman, the Board approved Ed Chapman for the Judicial Committee.  The committee will meet the 3rd Thursday of every month.

 

RULES & REGULATIONS:

TRACTOR TRAILERS:  Discussed banning resident owned tractor-trailers from Seven Lakes.  Decided not to ban but need to enforce the rules.

RV’S:  Allowed in Seven Lakes 48 hours.  Must be out of Seven Lakes 48 hours before returning.

JUDICIAL PROCESS:  See attached amendments.  On a motion by Herman and seconded by Nuti, the attached amendments were approved by the Board.

 

ALAN SHAW:  Lawsuit was re-filed against the Association, Fulcher and Lombard.  This was turned over to our insurance carrier.

 

PAY PHONES:  A resident requested pay phones be installed.  Can be done at no cost to the Association.  Not liable for anything.  On a motion by Hudson and seconded by Nuti, the Board approved pay phones to be installed in the office area and at Sequoia Point.

 

ANTICIPATED CAPITAL EXPENSES:  See attached that was reviewed by Truesdell.

 

VOICE MAIL PHONE SYSTEM:  See attached quote for phone system for the office.  Board discussed.  On a motion by Richmond and seconded by Herman, the Board unanimously approved the new phone system.

 

TENNIS COURTS:  See attached letter from tennis players.  Truesdell recommends we resurface the tennis courts with Flex-Court material.  Fathauer recommends we use one o court for basketball.  Board discussed and decided not to use for basketball at this time.  The Board re-addressed the motion that was made by Fathaurer last month.  Fathauer had made a motion to approve an amount not to exceed $50,000 for resurfacing of the tennis courts which would include the following:

1)     Flex court supervision to insure application of surface with their recommendations

2)     Cost of the actual flex court material

3)     Cost to fill existing cracks (in house)

4)     Cost to repair/replace portions of the chain link fence

5)     Cost to pad the existing poles (possible safety hazard)

6)     Flex court representative will visit and evaluate our courts.  Costs of this trip will be deducted from the original price.

Nuti seconded the motion and the board unanimously approved.

 

Ron Erskine requested to be present when the Flex-court representative comes.

 

PUMP TO LITTLE JUNIPER:  It will cost between $600 and $700 to install timers on pumps to pump water from Big Juniper and Longleaf.  Board discussed and this will be done.

 

SEVEN LAKES WATER SUPPLY:  See attached that was reviewed by Truesdell.

 

DEBRIS SITE HOURS:  Discussed increasing yard debris site hours.  On a motion by Herman and seconded by Richmond, the Board unanimously approved to increase the yard debris site hours.  The hours of operation will be Monday thru Saturday 9-4.  On Sunday the hours will be 1-4.

 

AUTOMATED GATES:  Truesdell reviewed and explained the attached.  Board discussed.  Before a decision will be made, Truesdell will explain this in the Times.

 

OFFICE SOFTWARE:  See attached memo from Truesdell.  Fathauer made a motion to purchase a server and printer.  Richmond seconded and the Board unanimously approved.

 

SALE OF LOT 2259:  Lot does not perc.  Grumpy Pumpkin made an offer to purchase this lot for $500.  He is the owner of lot 2258.  Board discussed and decided to offer this lot to him for $1000.

 

COMMITTEE REPORTS:

RECREATION:  Fathauer reported his committee discussed cleaning up and adding benches to playground.  Golf clinic had 20 participants.  We had 35 members on our swim team.  Country Club wants to host a pool party.  Getting cost to replace fence.

          Half the roof at the stables needs replacing.  Fathauer made a motion requesting $5000 (see attached quote) to replace half the roof.  Richmond seconded and the Board unanimously approved.

ARB:  Richmond reported 4 new houses and 8 alterations were approved.  Peter Pena’s request for an above ground pool was discussed.  They must remove the pool if they move from this house.  Required to install fence and/or plants.  Neighbors must approve.  Require a note from their children’s doctor stating the pool is part of their necessary therapy.  Fathauer made a motion the pool be approved.  Nuti seconded and the Board approved.

COMMUNITY STANDARDS:  Herman reported on his two meetings.  Roving patrol is taking pictures of violations.

BY-LAWS:  Nuti developed a new format for our By-Laws.  On a motion, he requested the Board accept the new format.  Hudson seconded and the Board approved.

FINANCE:  Hudson reviewed the attached Revenue & Expenditure report.  The Finance Committee will consist of Steve Hudson, Jack McCarthy and Charlie Oliver.  This committee will conduct a meeting on July 11th to discuss creative ways of paying for Echo Lake Dam repairs.

COMMUNITY WATCH:  Florence reported there a Community Watch meeting will be held Thursday, June 29 in the NCH.

 

ADDITIONAL:

Fulcher reported boat owner letters were mailed out Wednesday.

Fulcher reported he received complaints about speeding on Firetree & Dartmor.  Speed recording device has been ordered.

Fulcher reported we are required to install battery powered EXIT signs at doors at Sequoia Point bathroom.  We are required to raise our handicap signs.

Nuti reported he has safety data information for maintenance department.

 

Meeting adjourned at 4:15.

 

Respectfully submitted by Vicky Strider.